OneIndex – Intelligent File Indexing Software
Faster, Smarter, UK-Based Indexing
Manual file indexing is one of the biggest bottlenecks in document management. It’s slow, repetitive, and often outsourced overseas — creating risks around accuracy, security, and compliance.
OneIndex changes that. Using intelligent automation, OneIndex auto indexing software categorises and indexes files accurately and efficiently — in a fraction of the time it takes a human. This means faster turnaround times, lower costs, and no need to off-shore sensitive data.
Take the Pain Out of Indexing
With OneIndex, there’s no need to ship documents off-shore or tie up staff in repetitive manual work. Instead, you get a faster, smarter, and more secure way to index your records — all supported by a UK-based team of experts.
Why OneIndex?
- Massive Time Savings – Automated indexing runs 24/7 and is proven to cut processing time by over 80% compared to manual indexing.
- Cost-Efficient – Reduce the need for large in-house teams or expensive offshore services.
- Consistently Accurate – Files are indexed in a uniform, reliable way, eliminating human error and inconsistency.
- Secure & UK-Based – Keep sensitive records within UK systems, protecting compliance and patient/client trust.
- Scalable – Handle anything from a small practice’s monthly intake to millions of files in enterprise projects.
Key Features
- AI-assisted auto-indexing for speed and consistency
- Configurable rules for different projects and file types
- Scales from thousands to millions of records
- Full audit reporting to prove compliance
- Designed to integrate with existing scanning/capture workflows
Who Benefits from OneIndex?
Scanning & Digitisation Providers
- Add value to your service by delivering fully indexed, searchable digital records straight to your clients.
- Reduce manual labour costs and turnaround times while maintaining high quality and compliance.
- Scale easily to handle thousands or millions of pages for clients across multiple sectors.
Healthcare Organisations
- GP practices, hospitals, and NHS Trusts can eliminate the backlog of paper records.
- Deliver instantly searchable patient files without relying on offshored indexing teams.
- Improve efficiency for clinicians by ensuring critical data is always available at the point of care.
Legal Firms
- Automatically index case files, contracts, and discovery documents.
- Reduce time spent on paralegal/admin tasks and avoid inconsistent offshore indexing.
- Ensure sensitive legal records stay secure and compliant in the UK.
Insurance Providers
- Process claims files and customer records at speed.
- Ensure every file is indexed with the correct tags for rapid retrieval.
- Improve client satisfaction with quicker turnaround and consistent quality.
Government & Councils
- Digitise archives, citizen records, and operational documents.
- Keep sensitive information secure within the UK.
- Improve accessibility and compliance with Freedom of Information and data retention regulations.
Professional Services
- Accountants, consultants, and regulated firms can streamline client file management.
- Automatically index contracts, reports, and correspondence.
- Strengthen compliance and audit readiness.
Enterprises & BPOs
- Large-scale document centres and business process outsourcing providers can cut manual indexing costs.
- Handle high volumes of backfile and day-forward digitisation projects with ease.
- Provide clients with indexed, ready-to-use data as part of their digital transformation.
How It Works
- Ingest – Files are received directly from your scanner, MFD, or digital capture workflow.
- Analyse – OneIndex identifies key information such as dates, names, reference numbers, or case IDs.
- Automate – Indexing tags are applied automatically to each file, ready for search and retrieval.
- Export – Fully indexed files are delivered back into your document management or records system.
- Report – A complete audit log ensures every file is accounted for.
